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Applies to: Image Removed Kyvos Enterprise    Image Removed Kyvos Cloud (Managed Services Kyvos Cloud (SaaS on AWS)     Image Removed Kyvos Azure AWS Marketplace Image Removed

Kyvos AWS Marketplace   Image Removed Kyvos Azure Marketplace   Kyvos GCP Marketplace Kyvos Single Node Installation (Kyvos SNI)     Image Removed Kyvos Free ( Limited offering for AWS)

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You can share objects or folders with groups or with specific users. However, they must have access rights to the underlying data. Once you share a folder, the users or groups have access to all items in that folder.

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To share an object or change share settings, perform the following steps.

1. Right-click the object name from the list and click Share.

2. Depending on the object type, you may see additional options and can choose Grant Access, via email, or via Link. Otherwise, you'll see the grant access options.

3. Follow the steps below for the option you choose.

Sharing object via Link

To share an object via Link, perform the following steps: 

1. To share an object via Link,

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1. select and copy the URL text or click the icon next to the link to copy it to the clipboard.

2. Paste the URL text into an email message or other messenger applications such as Slack.

3. To grant access before sending via a link, click Grant Access at the bottom of the dialog and follow the instructions given in the topic below.

4. Click OK.

Sharing object via Grant Access

To grant access, perform the following steps.

1. Click the Grant Access button

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1. and then select a user or group to whom you want to allow access.

2. Drag that username or group into the Shared With column.

3. Choose to place it in one of the areas: Read Only, Read and Write, or Deny.
   The choices shown here are based on the selected user's or group's rights to the underlying data.

4. To change the share settings, right-click the group or user name in the Shared With column.
   Set the rights to Read Only, Read and Write, Deny, or Inherit Folder Rights.

5. Click Share.

Sharing object via Email

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Note You must have Email Account configured in your environment to receive email notifications. See the Mail Account section for more details.

To share an object via Email, perform the following steps. 

1. To share an object via Email,

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1. select the recipients and do one of the following:

   1. Type email addresses for individuals.

   2. Click the Users/Groups icon (

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1. 1. Image Added) and click a group name, user name, or type to quickly find a name.

   2. Optionally, click CC or BCC to copy or blind copy recipients on the message. Then select those additional recipients.
      If No Email Id is shown, that account is not associated with an email address and you will need to share the object using a different method. 

2. Enter a Subject and Message that will be sent in email.

3. By default, Include a link to this document is selected. To send the file as an attachment, clear the

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1. check box. 

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Note The recipients must have read access rights to view the document.

 If you share a PDF or CSV file, you can attach it or send a link to it.

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4. Choose the object to Attach as Do not include additional attachments, Include a PDF version of this document , or Include the data from this document as a CSV file.
   The CSV option is available only if the Cross-Tabular option is enabled on your Dashboard/ Worksheet.

5. If you share a dashboard, you will also see the Include an Image version of this document option.

6. If you choose PDF, CSV, or Image, select Settings and specify further details.

   1. For PDF, you can specify the following:

      1. Export View options: By default Export visualization with Tabular view is selected. If exporting a crosstab or table, you can view the number of Selected Columns and their details by clicking the drop-down list. If there is not currently a crosstab view, the Cross-Tabular option is disabled.

      2. By default, the file is exported as a Zipped folder. Clear the checkbox if you want the unzipped file.

      3. If exporting a dashboard, you can specify to Include Dashboard Title and Include Card Information.

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4. 1. 1. NOTE:

         • You will see the PDF option only if WORKSHEET_EMAIL_SCHD_PDF_FORMAT property is enabled from the olapengine.properties in Kyvos Manager > Manage Kyvos > Properties.

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title	Info

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4. 1. 1. • Please contact Kyvos Support to set this up for you.

   2. For CSV, you can specify the following:

      1. Export View options: If you are exporting a crosstab, by default Tabular is selected and you can view the number of Selected Columns and their details by clicking the drop-down list. If you are exporting a crosstab, then the Cross-Tabular option is disabled.

      2. You can use the default formatting choices or change the line separator, field separator, and enclosed by characters.

      3. Specify whether to include the header.

      4. By default, the file is Zipped. To send the file as a CSV file, clear the checkbox. You can choose to keep the measure formatting by selecting the checkbox. To learn more, click thei icon or see the Exporting data from a crosstab section.
         Ensure that only CSV formatted worksheets can be scheduled for email. 

   3. For Image (only for dashboards),  you can specify the following:

      1. Select the corresponding checkboxes if you want to Include Dashboard Title.
         When exporting the dashboard as an image, you cannot select the Include Card Information option.
         

      2. Specify if the image is to be sent as a Zipped, Unzipped, or Inline image.

      3. Choose the Image Format from PNG and JPEG.

   4. Click Apply.

5. Click Preview to view the message before sending it.

6. To grant access before sending via email, click Grant Access at the bottom of the dialog and follow the instructions shown earlier in this topic.

7. After everything is verified and completed, Once you are ready to send the message, click Send.

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Note With the Kyvos 2023.1 release onwards, the email ID of the worksheet sender will be included in the CC section of the email sent to the recipient, enabling the recipient to identify the sender and initiate a conversation if needed.

Scheduling emailing

To schedule emailing of Worksheets or Dashboards, perform the following steps.

1. Follow the instructions for sharing via Email.

2. On the Email Data dialog box, click Schedule Email to create a schedule for when it should be sent.

   1. Choose Run once or Recurring.

   2. For Run once:

      1. Set the date and time zone. 

      2. Click Apply.

   3. For Recurring:

      1. Set a start and end date.

      2. Set a frequency: daily, weekly, monthly.

      3. Select the number of days to build on.

      4. Specify once per day or repeat. 

      5. For repeat, specify the details: set an interval of how many hours and minutes, and what time it starts and ends.

      6. Select the time zone.

      7. Click Apply.

3. Click Preview to view the message before sending it.

4. To grant access before sending via email, click Grant Access at the bottom of the dialog and follow the instructions shown earlier in this topic.

5. Once you are ready to send the message, click Send.

Alternate ways of sharing

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Once you have set a schedule to email an object, you can later edit or remove the schedule in the same dialog box. You can also view schedule details in the Monitor. 

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To stop sharing an object or folder, perform the following steps. 

1. Right-click the object or folder name from the list and click Share.

2. Do one of the following:

   1. Right-click the user or group name and select Deny.

   2. Drag the user or group name from the Shared With column back to the first column.